Data Protection Statement for the Euroguidance website operated by ETBI

  1. What is Education and Training Boards Ireland?

Education and Training Boards Ireland’s (ETBI) main objective is the advancement of education and training, to collectively represent Education and Training Boards and to promote the development of education, training and youth work in Ireland. The Euroguidance Ireland website (‘the website’) is operated by ETBI which is a data controller under the General Data Protection Regulations (‘GDPR’) and the Data Protection Acts 1988-2018.

 

  1. What is the scope of this Data Protection Statement?

This Data Protection Statement applies to ETBI’s practises in connection with the website. ETBI is not responsible for the content or privacy practises of other websites. Any external links to other websites are clearly identifiable as such.

This Data Protection Statement applies to all information we collect about: (i) visitors to our websites and (ii) users who register and use our services.

 

  1. Why is ETBI processing your personal data?

ETBI is committed to preserving the privacy of all visitors to our website and respects your right to privacy.  We will not collect personal information/data about you when you visit the website unless you choose to provide that information using the “Contact Us” form.  Any personal data which you provide to us while using the website will be used in line with the specific purpose for which you provided it (e.g. to contact you and answer any queries which you have raised in the “Contact Us” form or to address any other feedback which you send us in the “Contact Us” form).

We use your data to respond to enquiries, operate and improve the website, and carry out our public information and guidance functions.

 

  1. What personal data does ETBI collect about you?

ETBI collects and holds personal data that includes information needed to identify you, your contact details and information relating to communications you may have with ETBI. We may also collect personal data from you when you use the website or when you contact us. We may collect the following information which may contain personal data:

  • Name, address, email address, telephone number.
  • Information regarding your use of the website.
  • Communications with ETBI or direct to us via letters, emails, calls and social media.

Personal data that is provided to ETBI will only used by ETBI for the purpose(s) for which it was provided.

 

  1. What is the legal basis for ETBI’s processing of your personal data?

By using the website, you will be requested to opt in (i.e. provide your explicit consent) to the collection and use of your information under the terms of this Data Protection Statement which is in accordance with the GDPR, the Data Protection Acts 1988-2018 and the European Communities (Electronic Communications Networks and Services) (Privacy and Electronic Communications) Regulations 2011.

 

  1. Will your personal data be transferred to other organisations or individuals?

We respect your privacy and are committed to protecting your personal data. Any information you provide is not made available to any third parties except where necessary and is used by ETBI only in line with the purpose for which you provided it. Your personal data may however be anonymised and used in the aggregate, for statistical purposes.

We only share your data where necessary (for example, with trusted service providers who perform service for ETBI, including ICT service providers and security providers) or where required by law. If such third parties operate internationally, ETBI will endeavour to ensure that any transfer of personal data within or outside the EEA (European Economic Area) is carried out in accordance with any applicable international agreements and treaties and relevant data protection legislation.

 

We may process or share data with education and training stakeholders e.g. Department of Education and Skills, SOLAS etc. for statistical, research and/or future planning purposes, but in such cases, the data will be anonymised.

Unless required to do so by law, we will not otherwise share, sell or distribute any of the personal data you provide to us without your explicit consent or in accordance with the GDPR and the Data Protection Acts 1988-2018.

 

  1. How long will the personal data be stored?

We do not retain your personal data for longer than is necessary for us to comply with the purpose for which you gave it to us in line with ETBI’s Data Retention Policy, which can be found at [insert link].  Any personal data which you provide to us while using the website will be used in line with the specific purpose for which you provided it (e.g. to contact you and answer any queries which you have raised in the “Contact Us” form or to address any other feedback which you send us in the “Contact Us” form). After this purpose has been completed, your data will no longer be stored and will be destroyed or deleted in a secure manner.

 

  1. What are your rights under data protection legislation?

You have the following rights under data protection legislation and we will discuss each:

  • Access
  • Correction
  • Erasure
  • Restriction
  • Objection
  • Portability
  • To object to automated processing

 

  • How can you access your personal data?

You are entitled to see the information we hold about you. On written request (e.g. letter, email), and where your personal data is available, we supply a copy of your personal data, in line with GDPR and the provisions of the Data Protection Acts 1988-2018.

If you wish to obtain a copy of your personal data, you may write to the General Secretary at ETBI, Pipers Hill, Naas, Co. Kildare or info@etbi.ie who will provide you with a Subject Access Request Form.  For your convenience we will provide you with said form to help scope your personal data as expeditiously as possible.  Your request will be dealt with as soon as possible and will not take more than 30 days to process save in the most exceptional cases where we will advise you in writing of this providing a rationale for same.  The provisions of the GDPR will be adhered to in responding to your request.

  • How can you have incorrect information about you amended?

If you discover that ETBI holds inaccurate information about you, you can make a written request that we correct, delete, rectify that information to the General Secretary at ETBI, Pipers Hill, Naas, Co. Kildare or info@etbi.ie.  Upon written request, we will contact you by phone/email/letter to seek to remedy the inaccurate information held.  We will also ensure that any such erasure/rectification undertaken by ETBI is notified to a relevant third party with whom we have shared your information as per this Data Protection Statement. However, please note that a request for erasure will only be acceded to where the data is no longer necessary for the purpose for which it was collected and where ETBI does not have a legal basis for retaining it.

  • How can you restrict or object to ETBI’s processing of your personal data?

If you decide to restrict or object ETBI’s processing of your personal data you can make such a request in writing to the General Secretary at ETBI, Pipers Hill, Naas, Co. Kildare or info@etbi.ie.  Upon written request, we will contact you by phone/email/letter to seek to restrict or cease the processing of your personal data.  We will also ensure that any such restriction or cessation undertaken by ETBI is notified to a relevant third party with whom we have shared your information as per this Data Protection Statement.

  • How does the right to data portability work?

You have the right to receive your personal data that you provided to ETBI (data controller) in a structured, commonly used and machine-readable format and have the right to send that personal data of yours to another data controller without hinderance from ETBI.

 

  1. Can you withdraw your consent to ETBI processing your personal data?

You may withdraw your consent to ETBI processing your personal data at any time. If you decide to withdraw your consent to ETBI processing your personal data, you can make such a request in writing to the General Secretary at ETBI, Pipers Hill, Naas, Co. Kildare or info@etbi.ie.  Upon receipt of the written request, we will contact you by phone/email/letter to cease the processing of your personal data.  We will also ensure that any such cessation undertaken by ETBI is notified to a relevant third party with whom we have shared your information as per this Data Protection Statement.

For further information, please see our Data Protection Policy available at www.etbi.ie or alternatively contact the General Secretary, ETBI.

 

  1. Security

ETBI employs security measures to protect your personal information from access by unauthorised persons and guard against unlawful processing, accidental loss, destruction and damage. We will endeavour to ensure that all records held remain secure in line with our obligations under the GDPR and the Data Protection Acts 1988-2018. We take our security responsibilities seriously, employing physical and technical measures, including staff training and awareness. We review our security procedures regularly.

 

  1. Does ETBI collect non-personal/technical information?

Yes, certain non-personal data is available to us through our internet service provider.  This non-personal data is collected on a statistical, aggregate, non-individual basis.  This information may include the IP address from which you access our website, the type of browser used to access our website (Internet Explorer, Firefox, etc.), the type of operating system used to access our website (Windows, Macintosh, etc.), the “top-level” domain name used (i.e. .com, .org, etc.), the date and time of your visit to our website and the number of pages you visited on our website.

  • What is a cookie?

A cookie is a temporary small file sent to your browser from a web server and stored on your computer’s hard drive to identify you as the user of the website. Many internet sites use cookies. Typically, they are used by the website to identify the person only while accessing the website to track the person’s use of the site and any repeat visits made by that person.

ETBI will request your consent when using the website and you will be able to withdraw your consent at any time. We will only store your data for as long as is necessary for us to comply with the purpose for which you gave it to us.

Please note that if you reject cookies or change your settings, some features on the website may not work properly. Please be aware that any preferences you select will be lost if you delete cookies.

  • Why does the website use cookies?

Cookies are small files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Our cookies will allow us to provide you with personalised content or present you with service information based on your previous behaviour on the site.

  • How does ETBI use cookies?

When someone visits the website, we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the website.

We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting the website. We will not associate any data gathered from this site with any personally identifying information from any source.  If we want to collect personally identifiable information through our website, we will make it clear when we collect such information and will explain what we intend to do with it.

You can manage your cookie preferences at any time.

 

Further information on our Cookies Policy is available at

 

  1. Contact Us

If you are concerned about how your personal data is being processed by our website, please do not hesitate to bring these concerns to our attention using the following contact details:  The General Secretary, ETBI, Pipers Hill, Naas, Co. Kildare or info@etbi.ie.

 

  1. Data Protection Commission

If you, as a data subject, have any complaints regarding the processing of your personal data, you have the right to lodge a complaint with the Data Protection Commission. The Data Protection Commission can be contacted as follows:

Data Protection Commission

6 Pembroke Row

Dublin 2

D02 X963

Ireland

 

Telephone: (01) 765 01 00 / 1800 437 737

Online: https://dataprotection.ie/en/contact/how-contact-us

 

 

  1. Changes to this Data Protection Statement

We may update this Data Protection Statement from time to time. Any changes will be posted on this page, and the “Last updated” date will be revised accordingly. We encourage you to review this statement periodically.